618 Data Collection Calendar

The 618 Data Collection Calendar outlines monthly tasks for 618 data collection reports to help states submit timely, accurate, and complete data. U.S. Department of Education and IDC resources provide additional information about each data collection and tools that states can use to meet their 618 data collection requirements. The calendar serves as a roadmap to develop timelines and data management processes to support new Part B data managers, and it provides a quick reference tool for more experienced Part B data managers.

 

Select a month to view the reports and corresponding tasks and activities for that month, as well as a list of resources from the U.S. Department of Education and IDC. A corresponding list of frequently used acronyms is available for reference.

The 618 Data Collection Calendar At-A-Glance is also available as a downloadable PDF for printing

Download the calendar at-a-glance

Monthly Reports and Activities

 

January Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Assessment

EDFacts files FS175, FS178, FS179, FS185, FS188, and FS189 are due in mid-December

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Prepare to post Assessment data to state website to fulfill public reporting requirements.
  2. Refer to the public reporting requirements located in Section 300.160 (f): https://sites.ed.gov/idea/regs/b/b/300.160/f.
Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Work with local education agencies (LEAs) to answer questions about eligibility, demographics, and other data specific to individual students.
  2. Work with LEAs to identify local concerns or conflicts about enrollment as of the Child Count date.
  3. Review the data (if available) for students who were receiving special education and related services on the state’s Child Count date (state-specific date between October 1 and December 1).
  4. Begin review and validation procedures as documented in the state’s processes for collecting, validating, and submitting these data (if data are available).
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Review feedback from the Office of Special Education Programs (OSEP) regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
IDEA State Supplemental Survey (IDEA SSS)

EMAPS survey is due in late February

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Identify and reach out to appropriate staff within the state education agency (SEA) who can determine if changes in regulation or policy affect particular areas of the survey.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. During the reopen period in the EDFacts Metadata and Process System (EMAPS), review the previous IDEA SSS submission and compare it to any revisions to federal or state regulations or changes in state policies.
  2. Review any comments or questions from the Office of Special Education Programs (OSEP) and update the survey as necessary.
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the process of gathering data to include in the MOE Reduction and CEIS data submission, including individual LEA data for
    1. Annual LEA determinations
    2. Significant disproportionality and CEIS status
      1. Area(s) of significant disproportionality
      2. Race(s) or ethnicities with significant disproportionality
      3. Student data
      4. Funds reserved
    3. Implementation of voluntary CEIS
      1. Student data
      2. Funds reserved
    4. Operating programs that provide a free appropriate public education (FAPE)
    5. Increase in Section 611 allocations
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the process of gathering, reviewing, and validating LEA data:
    1. Work with LEAs early to ensure they are collecting accurate data for the accurate reporting period, which is the state Child Count date.
    2. Provide information to LEAs on how to count special education teachers or paraprofessionals as serving children ages 3–5 or students ages 6–21.
    3. Work with LEAs to answer questions about specific special education staff who were in place as of the state’s Child Count date.
    4. Review data (if available) to ensure LEAs reported data in full-time equivalent (FTE) units, to the nearest one hundredth.
    5. Review data for special education teachers and paraprofessionals (if available) to ensure LEAs reported the data separately based on staff who provide services to children ages 3–5 and staff who provide services to students ages 6–21.
    6. Review data for related services personnel (if available) to ensure LEAs reported FTE data based on services that personnel provided to all children and students ages 3–21.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Review feedback from OSEP regarding the previous submissions to identify any concerns, and address them with updates to the files and/or data notes.

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS099 – Special Education Related Services Personnel
    5. FS112 – Special Education Paraprofessionals
    6. FS175 – Academic Achievement in Mathematics
    7. FS178 – Academic Achievement in Reading/Language Arts
    8. FS185 – Assessment Participation in Mathematics
    9. FS188 – Assessment Participation in Reading/Language Arts
  2. OSEP IDEA Data Quality Reports (Sent from OSEP to states via OMB MAX) Details:
  3. EMAPS Assessment Metadata Survey User Guide Details:
  4. EMAPS User Guide: IDEA State Supplemental Survey (SSS) Details:
  5. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  6. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. The Assessment Data Journey: Are We There Yet? Details:
  2. Business Rules Documentation Protocol Details:
  3. IDEA Fiscal Timeline Details:
  4. IDEA Section 618 Public Reporting Data Element Checklist – Part B Details:
  5. Interactive Public Reporting Engine Details:
  6. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  7. SEA Data Processes Toolkit Details:
  8. Section 618 Public Reporting Requirements Details:

February Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Conduct review and validation of the data as documented in the state’s processes for collecting and validating these data.
  2. Work with local education agencies (LEAs) to correct data at the local level in their student information system(s), as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the process of reviewing guidance and other Discipline training documents for communication to LEAs. 
  2. Prepare schedule and begin development of training (on-site, web-based, or other) for LEAs on how to collect and validate local data. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from the Office of Special Education Programs (OSEP) regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the process of reviewing guidance and other Exiting training documents for communication to LEAs. 
  2. Prepare schedule and begin development of training (on-site, web-based, or other) for LEAs on how to collect and validate local data. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
IDEA State Supplemental Survey (IDEA SSS)

EMAPS survey is due in late February

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review previous IDEA SSS in the EdFacts Metadata and Process System (EMAPS) and identify any revisions to federal or state regulations or changes in state policies.
  2. Update the IDEA SSS to reflect new regulations or policies.
  3. Submit the IDEA SSS in EMAPS.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the review, correction, and validation process of the data from internal sources, including individual LEA data for
    1. Annual LEA determinations
    2. Significant disproportionality and CEIS status
      1. Area(s) of significant disproportionality
      2. Race(s) or ethnicities with significant disproportionality
      3. Student data
      4. Funds reserved
    3. Implementation of voluntary CEIS
      1. Student data
      2. Funds reserved
    4. Operating programs that provide a free appropriate public education (FAPE)
    5. Increase in Section 611 allocations
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue the process of reviewing and validating LEA data.
  2. Work with LEAs to correct errors, as identified.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA State Supplemental Survey (SSS) Details:
  3. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  4. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. EdFacts IDEA Discipline Data Infographic Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Fiscal Timeline Details:
  5. IDEA Part B Discipline Data Collection Questions and Answers Details:
  6. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  7. SEA Data Processes Toolkit Details:

March Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Finalize the review and validation of the data, as documented in the state’s processes for collecting, validating, and submitting these data.
  2. Produce EdFacts files.
  3. Review EdFacts files for any errors and inconsistencies.
  4. Copy data from the EDFacts files into the IDEA Data Center’s (IDC’s) Pre-submission Edit Check Tools for IDEA 618 Data.
  5. Work with EdFacts coordinator to correct any issues found in the EdFacts files.
  6. Review the final EdFacts files.
  7. Submit all state education agency- (SEA-), local education agency- (LEA-), and school-level FS002 files through the EdFacts Submission System (ESS).
  8. Submit all SEA- and LEA-level FS089 files through ESS.
  9. Submit the signed Child Count Certification Form to the Partner Support Center (PSC).
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue the process of reviewing guidance and other Discipline training documents. 
  2. Finish updating guidance and training documents. 
  3. Finalize the schedule and development of training (on-site, web-based, or other) for LEAs to collect and validate local data. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from the Office of Special Education Programs (OSEP) regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue the process of reviewing guidance and other Exiting training documents. 
  2. Finish updating of guidance and training documents. 
  3. Finalize the schedule and development of training (on-site, web-based, or other) for LEAs to collect and validate local data. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue gathering data to include in this report, including individual LEA data for
    1. Annual LEA determinations
    2. Significant disproportionality and CEIS status
      1. Area(s) of significant disproportionality
      2. Race(s) or ethnicities with significant disproportionality
      3. Student data
      4. Funds reserved
    3. Implementation of voluntary CEIS
      1. Student data
      2. Funds reserved
    4. Operating programs that provide a free appropriate public education (FAPE)
    5. Increase in Section 611 allocations
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. EdFacts IDEA Discipline Data Infographic Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Fiscal Timeline Details:
  5. IDEA Part B Discipline Data Collection Questions and Answers Details:
  6. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  7. SEA Data Processes Toolkit Details:

April Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Verify the submission of the signed Child Count Certification Form to the Partner Support Center (PSC).
  2. Verify the submission of all state education agency- (SEA-), local education agency- (LEA-), and school-level FS002 files through the EDFacts Submission System (ESS) is done by the first Wednesday in April.
  3. Verify the submissions of all SEA- and LEA-level FS089 files through ESS is done by the first Wednesday in April.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Distribute all guidance and other Discipline training documents to LEAs. 
  2. Arrange to provide on-site, web-based, or other trainings. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from the Office of Special Education Programs (OSEP) regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Distribute all guidance and other Exiting training documents to LEAs. 
  2. Arrange to provide on-site, web-based, and other trainings. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Enter LEA data into the .csv file template provided by PSC.
  2. Review data for errors and inconsistencies, using resources such as the IDEA Data Center’s (IDC’s) Pre-submission Edit Check Tools for IDEA 618 Data and the IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) EDFacts Metadata and Process System (EMAPS) User Guide.
  3. Edit data as necessary, based on review.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data.
  2. Work with LEAs to correct errors, as identified.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. Data Meeting Toolkit Details:
  3. Collecting and Reporting the New Data Elements Related to the Local Education Agency Maintenance of Effort Provisions Details:
  4. IDEA Data Quality: Outlier Analyses Tools Details:
  5. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  6. SEA Data Processes Toolkit Details:

May Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Prepare to post Child Count and Educational Environments data on state website to fulfill public reporting requirements.
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Send notification to local education agencies (LEAs) to begin reviewing and cleaning Discipline data prior to the end of the school year.
  2. Notify LEAs of deadlines for data review and submission.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from the Office of Special Education Programs (OSEP) regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Dispute Resolution

EMAPS survey is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Send notification to LEAs to begin reviewing and cleaning Exiting data prior to the end of the school year.
  2. Notify LEAs of deadlines for data review and submission.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Submit MOE Reduction and CEIS data via the EDFacts Metadata and Process System (EMAPS) by the due date (on or before the first Wednesday in May).
  2. Notify LEAs identified with significant disproportionality. 
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review feedback from OSEP regarding the previous submission to identify any concerns and address concerns with updates to the files and/or data notes.

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Dispute Resolution Survey Details:
  3. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  4. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. Collecting and Reporting the New Data Elements Related to the Local Education Agency Maintenance of Effort Provisions Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Section 618 Public Reporting Data Element Checklist – Part B Details:
  5. Interactive Public Reporting Engine Details:
  6. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  7. SEA Data Processes Toolkit Details:
  8. Section 618 Public Reporting Requirements Details:

June Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Post state-level Child Count and Educational Environments data on state website to fulfill public reporting requirements.
  2. Review Office of Special Education Programs (OSEP) Data Quality Reports for data notes and/or resubmission requests.
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin aggregation and analysis of local education agency (LEA) Discipline data as LEAs submit them or they become available for review.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin aggregation and analysis of LEA Discipline data as LEAs submit them or they become available for review.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Prepare to post MOE Reduction and CEIS data on state website to fulfill public reporting requirements.
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. EDFacts IDEA Discipline Data Infographic Details:
  2. IDEA Data Quality: Outlier Analyses Tools Details:
  3. IDEA Fiscal Timeline Details:
  4. IDEA Part B Discipline Data Collection Questions and Answers Details:
  5. IDEA Section 618 Public Reporting Data Element Checklist – Part B Details:
  6. Interactive Public Reporting Engine Details:
  7. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  8. Section 618 Public Reporting Requirements Details:

July Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Begin the process of reviewing guidance and other Child Count and Educational Environments training documents for communication to local education agencies (LEAs), including how to
    1. Include 5-year-old kindergarten students in FS002
    2. Exclude 5-year-old kindergarten students in FS089
  2. Schedule and develop training (on-site, web-based, or other) for LEAs on how to collect and validate local data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review the removal data for children and students with disabilities between July 1 and June 30 of the previous school year.
  2. Work with LEAs to answer questions about the types of disciplinary removals, lengths of disciplinary removals, student demographics, and other data specific to individual students.
  3. Work with each LEA to identify local concerns or conflicts regarding types and lengths of disciplinary removals, duplicate or overlapping disciplinary removals, and multiple types of simultaneous or overlapping disciplinary removals.
  4. Begin review and validation procedures, as documented in the state’s processes for collecting, validating, and submitting these data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review the status and data for students ages 14 through 21 as of the state’s Child Count date, who exited special education between July 1 and June 30 of the previous school year.
  2. Work with LEAs to answer questions about the basis of exiting, student demographics, and other data specific to individual students.
  3. Work with LEAs to identify local concerns or conflicts about withdrawals, dropouts, transfers, and other exiting categories for children and students with disabilities exiting special education.
  4. Begin review and validation procedures, as documented in the state’s processes for collecting, validating, and submitting these data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Post MOE Reduction and CEIS report data on state website to fulfill public reporting requirements.
  2. Review Office of Special Education Programs (OSEP) Data Quality Reports for data notes and/or resubmission requests.
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Finalize the review and validation of the data from the previous school year, as documented in the state’s processes for collecting, validating, and submitting these data.
  2. Begin the process of reviewing guidance and other special education Personnel data training documents for communication to LEAs in the current school year.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. IDEA Data Quality: Outlier Analyses Tools Details:
  2. IDEA Fiscal Timeline Details:
  3. IDEA Part B Discipline Data Collection Questions and Answers Details:
  4. IDEA Section 618 Public Reporting Data Element Checklist – Part B Details:
  5. Interactive Public Reporting Engine Details:
  6. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  7. Section 618 Public Reporting Requirements Details:

August Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Finalize training for Child Count and Educational Environments reports.
  2. Schedule trainings and notify local education agencies (LEAs) of training times, dates, and locations.
  3. Deliver training (on-site, web-based, or other).
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data from the previous school year.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue validations and corrections of LEA data from the previous school year.
  2. Work with individual LEAs to correct data at the local level, as necessary.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS)

EMAPS report is due on the first Wednesday in May

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Continue to review Office of Special Education Programs (OSEP) Data Quality Reports for data notes and/or resubmission requests.
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Finalize the review and validation of the data from the previous school year, as documented in the state’s processes for collecting, validating, and submitting these data.
  2. Finalize training for Personnel reports for the current school year.
  3. Schedule trainings and notify LEAs of training times, dates, and locations for the current school year.
  4. Deliver training (on-site, web-based, or other) for the current school year.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. EDFacts IDEA Discipline Data Infographic Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Part B Discipline Data Collection Questions and Answers Details:
  5. SEA Data Processes Toolkit Details:

September Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Continue to deliver training (on-site, web-based, or other), as needed.
  2. Provide local education agencies (LEAs) with technical assistance (TA) on children and students in Child Count data and clarifications on the various educational environments, as needed.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Produce EDFacts files capturing data from the previous school year.
  2. Review EDFacts files for any errors and inconsistencies.
  3. Review data to validate submission files, using resources such as the IDEA Data Center’s (IDC’s) Pre-submission Edit Check Tools for IDEA 618 Data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Dispute Resolution

EMAPS survey is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review the EMAPS User Guide: IDEA Part B Dispute Resolution Survey.
  2. Review and validate Dispute Resolution data, as documented in the state’s processes for collecting, validating, and submitting these data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Produce EDFacts files capturing data from the previous school year.
  2. Review EDFacts files for any errors and inconsistencies.
  3. Review data to validate submission files, using resources such as IDC’s Pre-submission Edit Check Tools for IDEA 618 Data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Produce EDFacts files capturing data from the previous school year.
  2. Review EDFacts files for any errors and inconsistencies.
  3. Review data to validate submission files, using resources such as IDC’s Pre-submission Edit Check Tools for IDEA 618 Data.
  4. Provide LEAs with TA, as needed, on special education personnel data for the current school year, including
    1. Questions related to full-time equivalent (FTE)
    2. Questions related to qualified versus not qualified
    3. Questions related to fully certified versus not fully certified
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
  2. EMAPS User Guide: IDEA Part B Dispute Resolution Survey Details:
  3. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. EDFacts IDEA Discipline Data Infographic Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Part B Discipline Data Collection Questions and Answers Details:
  5. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  6. SEA Data Processes Toolkit Details:

October Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Assessment

EDFacts files FS175, FS178, FS179, FS185, FS188, and FS189 are due in mid-December

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Coordinate with the Assessment director and the EDFacts coordinator to review responses to the Assessment Metadata Survey (opens in October, closes in December).
  2. Coordinate with the Assessment director and the EDFacts coordinator to review the data and to ensure data are consistent with the Assessment Metadata Survey responses.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. For those states with October Child Count dates, begin collection of Child Count data.
  2. Provide local education agencies (LEAs) with technical assistance (TA), as needed, on Child Count data, including
    1. Guidance on eligibility, demographics, and other data specific to individual students.
    2. Support with local concerns or conflicts about enrollment as of the Child Count date.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review Discipline data submission files capturing data from the previous school year to ensure accuracy.
  2. Coordinate with the EDFacts coordinator on the submission timeline for Discipline data files (prior to the first Wednesday in November).
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Dispute Resolution

EMAPS survey is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Enter data into the EMAPS IDEA Part B Dispute Resolution Survey (opens in early October and is due the first Wednesday in November).
  2. Continue to review and validate the data.
  3. Submit data in the EMAPS IDEA Part B Dispute Resolution Survey.
  4. Review the Dispute Resolution HTML report and year-to-year comparison reports after submission.
  5. Save a copy of the Dispute Resolution HTML and year-to-year comparisons reports for your records.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review Exiting data submission files capturing data from the previous school year to ensure accuracy.
  2. Coordinate with the EDFacts coordinator on the submission timeline for Exiting data reports (prior to the first Wednesday in November).
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review Personnel data submission files capturing data from the previous school year to ensure accuracy.
  2. Coordinate with the EDFacts coordinator on the submission timeline for Personnel data files (prior to the first Wednesday in November).
  3. Provide LEAs with TA, as needed, on special education Personnel data for the current school year, including
    1. Questions related to full-time equivalent (FTE)
    2. Questions related to qualified versus not qualified
    3. Questions related to fully certified versus not fully certified
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
    13. FS175 – Academic Achievement in Mathematics
    14. FS178 – Academic Achievement in Reading/Language Arts
    15. FS185 – Assessment Participation in Mathematics
    16. FS188 – Assessment Participation in Reading/Language Arts
  2. EMAPS User Guide: Assessment Metadata Survey Details:
  3. EMAPS User Guide: IDEA Part B Dispute Resolution Survey Details:
  4. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. Business Rules Documentation Protocol Details:
  2. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  3. SEA Data Processes Toolkit Details:
  4. IDEA Data Quality: Outlier Analyses Tools Details:
  5. The Assessment Data Journey: Are We There Yet? Details:

November Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Assessment

EDFacts files FS175, FS178, FS179, FS185, FS188, and FS189 are due in mid-December

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Review the Assessment data, as documented in the state’s processes for collecting, validating, and submitting these data.
  2. Coordinate with the EDFacts coordinator on submitting these data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. For those states with November Child Count dates, begin collection of Child Count data.
  2. Provide local education agencies (LEAs) with technical assistance (TA), as needed, on Child Count data, including
    1. Guidance on eligibility, demographics, and other data specific to individual students
    2. Support with local concerns or conflicts about enrollment as of the Child Count date
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Dispute Resolution

EMAPS survey is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Confirm that the IDEA Part B Dispute Resolution Survey was submitted by the due date (first Wednesday in November).
  2. Make note of significant changes from prior years, and prepare data notes, as needed.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Verify that the Discipline files capturing data from the previous school year have been successfully submitted prior to the due date (first Wednesday in November).
  2. Prepare to post Discipline data on state website to fulfill public reporting requirements.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Verify that the Exiting files capturing data from the previous school year have been successfully submitted prior to the due date (first Wednesday in November).
  2. Prepare to post Exiting data on state website to fulfill public reporting requirements.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Verify that the Personnel files capturing data from the previous school year have been successfully submitted prior to the due date (first Wednesday in November).
  2. Prepare to post Personnel data on state website to fulfill public reporting requirements.
  3. Provide LEAs with TA, as needed, on special education personnel data for the current school year, including
    1. Questions related to full-time equivalent (FTE)
    2. Questions related to qualified versus not qualified
    3. Questions related to fully certified versus not fully certified
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A

U.S. Department of Education

  1. EDFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
    13. FS175 – Academic Achievement in Mathematics
    14. FS178 – Academic Achievement in Reading/Language Arts
    15. FS185 – Assessment Participation in Mathematics
    16. FS188 – Assessment Participation in Reading/Language Arts
  2. EMAPS User Guide: Assessment Metadata Survey Details:
  3. EMAPS User Guide: IDEA Part B Dispute Resolution Survey Details:
  4. EDFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. The Assessment Data Journey: Are We There Yet? Details:
  2. Business Rules Documentation Protocol Details:
  3. IDEA Section 618 Public Reporting Data Element Checklist –Part B Details:
  4. Interactive Public Reporting Engine Details:
  5. SEA Data Processes Toolkit Details:
  6. Section 618 Public Reporting Requirements Details:

December Reports and Tasks

These are the tasks and activities for this month related to the data collection reports the state must submit. Upcoming data submissions reflect activities pertaining to datasets that the state has not yet finalized and/or submitted. Previous data submissions reflect activities pertaining to datasets the state has already submitted.

Reports and Activities

Assessment

EDFacts files FS175, FS178, FS179, FS185, FS188, and FS189 are due in mid-December

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Finalize the review of the Assessment data for accuracy and completeness.
  2. Collaborate with the assessment office to develop activities that support local education agencies (LEAs) with data validity.
  3. Review Assessment files with the EDFacts coordinator prior to submission to ensure data accuracy and completeness.
  4. Verify Assessment files are successfully submitted before the due date.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Child Count and Educational Environments (School Age and Early Childhood)

EDFacts files FS002 and FS089 are due on the first Wednesday in April

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. For those states with a December 1 Child Count date, begin collection of Child Count data.
  2. Provide LEAs with technical assistance (TA), as needed, on Child Count data, including
    1. Guidance on eligibility, demographics, and other data specific to individual students
    2. Support with local concerns or conflicts about enrollment as of the Child Count date
Previous Data Submission

Reflects activities pertaining to datasets already submitted

N/A
Discipline

EDFacts files FS005, FS006, FS007, FS088, FS143 and FS144 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Post Discipline data on state website to fulfill public reporting requirements.
Exiting

EDFacts file FS009 is due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

N/A
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Post Exiting data on state website to fulfill public reporting requirements.
Personnel Providing Special Education and Related Services to Children and Youth With Disabilities

EDFacts files FS070, FS099, and FS112 are due on the first Wednesday in November

Upcoming Data Submission

Reflects activities pertaining to datasets that have not yet been finalized and/or submitted

  1. Provide LEAs with TA, as needed, on special education Personnel data for the current school year, including
    1. Questions related to full-time equivalent (FTE)
    2. Questions related to qualified versus not qualified
    3. Questions related to fully certified versus not fully certified
  2. Begin to review and validate Personnel data, as documented in the state’s processes for collecting, validating, and submitting these data.
Previous Data Submission

Reflects activities pertaining to datasets already submitted

  1. Post Personnel data on state website to fulfill public reporting requirements.

U.S. Department of Education

  1. EdFacts File Specifications Details:
    1. FS002 – Children with Disabilities (IDEA) School Age
    2. FS089 – Children with Disabilities (IDEA) Early Childhood
    3. FS070 – Special Education Teachers (FTE)
    4. FS112 – Special Education Paraprofessionals
    5. FS099 – Special Education Related Services Personnel
    6. FS009 – Children with Disabilities (IDEA) Exiting Special Education
    7. FS005 – Children with Disabilities (IDEA) Removal to Interim Alternative Educational Setting
    8. FS006 – Children with Disabilities (IDEA) Suspensions/Expulsions
    9. FS007 – Children with Disabilities (IDEA) Reasons for Unilateral Removal
    10. FS088 – Children with Disabilities (IDEA) Disciplinary Removals
    11. FS143 – Children with Disabilities (IDEA) Total Disciplinary Removals
    12. FS144 – Educational Services During Expulsion
    13. FS175 – Academic Achievement in Mathematics
    14. FS178 – Academic Achievement in Reading/Language Arts
    15. FS185 – Assessment Participation in Mathematics
    16. FS188 – Assessment Participation in Reading/Language Arts
  2. EMAPS User Guide: IDEA State Supplemental Survey (SSS) Details:
  3. EMAPS Assessment Metadata Survey User Guide Details:
  4. EdFacts Business Rules Single Inventory Details:

IDEA Data Center (IDC)

  1. The Assessment Data Journey: Are We There Yet? Details:
  2. EdFacts IDEA Discipline Data Infographic Details:
  3. IDEA Data Quality: Outlier Analyses Tools Details:
  4. IDEA Fiscal Timeline Details:
  5. IDEA Part B Discipline Data Collection Questions and Answers Details:
  6. IDEA Section 618 Public Reporting Data Element Checklist –Part B Details:
  7. Interactive Public Reporting Engine Details:
  8. Pre-submission Edit Check Tools for IDEA 618 Data Details:
  9. SEA Data Processes Toolkit Details:
  10. Section 618 Public Reporting Requirements Details: