Collaboration Is Key to a Successful MOE Reduction and CEIS Data Submission
MOE Reduction and CEIS is one of the required federal 618 data collections that states must submit annually to OSEP. As the May 6, 2020 due date to submit the MOE Reduction and CEIS data draws near, it is important that states understand the nuances and requirements of the MOE Reduction and CEIS data for timely and accurate submissions.
Compiling the data requires a great deal of coordination among different offices within a state agency. The fiscal office might be responsible for the IDEA 611 and/or 619 grant allocations, LEA MOE reductions, LEA MOE compliance, and CEIS funds (including comprehensive CEIS [CCEIS]). The program office might be responsible for providing the LEA determination categories and identification of significant disproportionality. The data office might be responsible for providing the number of students who received CEIS and the number of students who received CEIS and were subsequently identified as needing special education and related services.
Compiling data from several state offices can pose data quality challenges, with each office having different mechanisms for collecting the data, varying levels of understanding of the data collection elements, or both. States should review the compiled data prior to submission to OSEP so they can address data quality concerns that come from pulling data from several state offices. To assist with the review of data prior to submission, states can use the 618 Data Pre-submission Edit Check Tool – Part B MOE and CEIS that IDC and CIFR developed. States can copy and paste their MOE Reduction and CEIS data into the tool, which is an Excel file that will simulate the automatic calculations, percentages, warnings, and fatal error messages that the EDFacts Metadata and Process System (EMAPS) displays.
States also can access the MOE and CEIS data collection EMAPS user guide, which provides more detailed information about the MOE and CEIS data collection elements. Using this resource, along with the 618 Data Pre-submission Edit Check Tool – Part B MOE and CEIS, can help states collect and submit high-quality MOE and CEIS data.