Coordinated Early Intervening Services (CEIS)—Resources Step-By-Step

The EDFacts IDEA Discipline Data Infographic provides basic information about the EDFacts file specifications states use to submit IDEA Discipline data to the U.S. Department of Education. The infographic outlines details about Discipline data for children and youth with disabilities ages 3 through 21 that states must include in their annual submission of EDFacts files FS005, FS006, FS007, FS088, FS143, and FS144. 

This TA guide addresses the more common methods for calculating racial/ethnic disproportionality in special education. IDC revised the guide, which the Data Accountability Center (DAC) originally published in October 2011, because of a change in SPP/APR Indicators 9 and 10 to remove underrepresentation from the measure.

States can use the Excel spreadsheet application for calculating disproportionality measures and accompanying user's guide in their assessment of racial/ethnic disproportionality. The spreadsheet application calculates several disproportionality measures and the User’s Guide provides instructions for using the spreadsheet application.

Please note this resource is currently not 508 accessible. If you need assistance with the use of this resource, please contact us at www.ideadata.org.

The Success Gaps Toolkit presents a process for using data and the Success Gap Rubric to identify root causes of gaps between groups of children in districts or schools. These success gaps occur when the education system is not meeting the needs of all groups of children and outcomes for some groups are different than outcomes for most groups. The toolkit, with its process and materials, provides a manageable and defined way for districts or schools to identify success gaps that are present and their root causes and then make a plan for addressing the gaps. The success gaps may be the graduation rate of students who are English learners compared to the rate of all other children, the out-of-school suspension rate of children who are Black compared to the rate of all other children, the identification of children who are Hispanic as children with specific learning disabilities compared to the identification of all other children, and other gaps.

This white paper focuses on elements of equity, inclusion, and opportunity that can minimize or eliminate success gaps among different groups of students. It provides the research-based background that guided development of a complementary rubric that schools or districts can use to systematically examine the root causes of success gaps among groups of their students. The white paper has been updated recently and now includes considerations for children as young as preschool.

This rubric allows a team of users from a district or school to systematically examine the root causes of success gaps among groups of students by focusing on equity, inclusion, and opportunity. The recently updated rubric now includes considerations for children as young as preschool age. A complementary white paper provided the research-based background that supported development of the rubric.

In this webinar, which IDC staff presented for the University of Tennessee’s Boling Center for Developmental Disabilities, we first discuss the requirements in the IDEA related to disproportionality, describe methods for calculating disproportionality, and present data, both at the national level and for the state of Tennessee. The second part of the webinar introduces a research-based guidance document and self-assessment rubric designed to help schools and districts identify the root causes of "success gaps."

In this webinar, which IDC staff presented for the University of Tennessee’s Boling Center for Developmental Disabilities, we first discuss the requirements in the IDEA related to disproportionality, describe methods for calculating disproportionality, and present data, both at the national level and for the state of Tennessee. The second part of the webinar introduces a research-based guidance document and self-assessment rubric designed to help schools and districts identify the root causes of "success gaps."

After a State determines that a district has significant disproportionality, what are the next steps? Presenters and session participants discussed how states can identify technical assistance and available tools and resources to help LEAs identify root causes and implement action steps, including CEIS, to make substantive improvement.

The Maintenance of Effort (MOE) Reduction Eligibility Decision Tree guides SEAs and LEAs/ESAs through a series of questions to determine an LEA’s/ESA's eligibility to reduce MOE.

This technical assistance document focuses on helping SEAs and LEAs better understand voluntary CEIS and its reporting requirements. It also provides examples of various data collection and reporting methods states use to collect and report voluntary CEIS data.

This FAQ document focuses on helping SEAs and LEAs understand CEIS and its reporting requirements. SEAs and LEAs can use the resource in conjunction with the OSEP Guidance Memo 08-09.

IDC and CIFR  developed the SEA Edit Check and Data Display Tool - Part B MOE and CEIS to help states prepare their Part B MOE and CEIS data submission. States can use the tool to identify potential edit check errors or errors in subtotals or totals prior to submitting the data to OSEP.  The tool allows states to input LEA-level data into the base data tab and generates edit check messages that the tool displays in the auto-calculations tab. IDC and CIFR updated the MOE and CEIS edit check tool with the revised reporting years and to reflect updates to three edit checks. 

This tool provides an overview of the public reporting requirements for IDEA Section 618 and processes for fulfilling the requirements. The tool annotates Section 618 legislation to name relevant data collections, file specifications documents, and user guides. Through a question-and-answer format, the tool highlights common processes and critical considerations to complete the requirements and points to external resources for further support.

This interactive checklist helps states meet IDEA Section 618 public reporting requirements. The checklist also has an archiving function to document the posting process for later reference.

Developed by CIFR, in collaboration with IDC, this three-page quick reference guide assists states, LEAs, and stakeholders to better understand basic CEIS requirements stipulated in IDEA. The guide is updated to reflect 2016 changes in the IDEA Part B regulations on significant disproportionality. The guide describes the requirements for the provision of CEIS, the use of CEIS funds, the interaction of CEIS funds and local MOE reductions, and reporting obligations. It concludes with questions and additional resources for states to consider.