Data for Part B Indicator 3 follow a long and complicated road that begins when a student is registered as a test taker in a state assessment system and ends with public reporting via the State Performance Plan/Annual Performance Report (SPP/APR).
Part B data managers often report that their general education and assessment colleagues may not appreciate the importance of submitting timely, accurate, and complete data for Part B Indicator 3 by the December submission date. Given that Part B Indicator 3 data collection requires involvement from multiple actors (e.g., special education staff, assessment staff, EDFacts coordinator and submitter, assessment vendors), it is critical that everyone has a clear understanding of the process by which the state collects, validates, submits, and reports data for Part B Indicator 3.
Follow along the Part B Indicator 3 roadway for general information about this process for a typical state and select the road signs for more insights about
The state creates or updates a student registration file capturing “point-in-time” information (demographics, etc.) about all students. School systems regularly review student registration files to check the accuracy of the data, add new students, and remove students who exit the system.
Eligible students with significant cognitive disabilities participate in the statewide alternate assessment in reading and mathematics, generally in grades 3 through 8 and once in high school.
Many students participate in general statewide assessments in reading and mathematics, generally in grades 3 through 8 and once in high school.
It is important that everyone at the state education agency, including the Part B data manager, EDFacts coordinator, and assessment staff, is aware of any concerns raised by school systems.
The assessment vendor scores, cleans, and validates assessment data. Schools and districts receive preliminary assessment files for review during an appeals process and communicate any concerns to the state.
Accuracy of these data is critical because the U.S. Department of Education uses them to pre-populate Indicator 3 in the SPP/APR.
Part B data manager conducts data validation checks and “signs off” on data as finalized.
ESS is an electronic system states use to submit a core set of key PreK-12 performance data.
States submit assessment annually in December through the EDFacts Submission System (ESS).
If metadata responses do not align with reported EDFacts data, Office of Special Education Programs (OSEP) considers the data submission as incomplete in their evaluation of the data quality for IDEA accountability.
The EDFacts submitter prepares the ESS file based on data from the Part B data manager and uploads the assessment files into the ESS.
Relevant staff (e.g., the Office of Assessment, EDFacts coordinator, Part B data manager) should work together to address any inconsistencies. All emails related to the EDFacts submission should copy relevant staff.
States can resubmit data after the December deadline, but OSEP considers this deadline to be firm for the purposes of timeliness, accuracy, and completeness. These are elements of a state’s compliance matrix and may impact a state’s annual OSEP Determination under Section 616(d) of IDEA.
By February 1st, each state and territory submits its SPP/APR, reporting its implementation of IDEA Part B and describing its performance in meeting its SPP targets.
State special education staff may need to collaborate with staff from other divisions (e.g., assessment, EDFacts coordinator) to address issues noted during clarification period.
OSEP reviews each
indicator in the SPP/APR
and offers feedback and
an opportunity to clarify
or correct the information
(typically in April).
OSEP uses the Results Driven Accountability (RDA) Matrix to make annual determinations. The RDA Matrix consists of a Compliance Matrix and a Results Matrix.
OSEP evaluates and makes an annual determination for each state and territory under Section 616(d) of IDEA (typically in June).
States make their SPP/ APR publicly available within 120 days of initial submission to OSEP.