Data Managers

Timely Resources

In this section, you can find resources to help your state improve timeliness, accuracy, completeness, and usability of IDEA data. IDC will update these resources regularly to ensure the most relevant and timely ones are at your fingertips.

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  Online Applications: EDFacts IDEA Discipline Data Infographic

  IDC's EDFacts IDEA Discipline Data Infographic provides basic information about the six EDFacts files used to submit IDEA discipline data to the U.S. Department of Education.

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  Guides, Papers, and Reports: IDEA Part B Discipline Data Collection Questions and Answers

  The purpose of this document is to assist states with the collection of data on children with disabilities served under IDEA who were subject to disciplinary removal. States can use this document to supplement the instructions provided in the EDFacts file specifications for the EDFacts files that are used to report IDEA disciplinary removal data (C005, C006, C007, C088, C143, and C144).

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  Toolkits and Templates: IDEA Data Quality: Outlier Analyses Tools

  IDC designed these two technical assistance products to be used by state personnel responsible for IDEA 618 and/or 616 data. The products include a step-by-step guide on completing an outlier analysis, with a brief introduction on the principles of outlier analyses, and a tool state staff can use to conduct outlier analyses with their local data. IDEA Part B state staff working with LEAs also can use both products to analyze their local data.

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  Toolkits and Templates: SEA Data Processes Toolkit

  Using the SEA IDEA Data Processes Toolkit to document data processes for all 616 and 618 data collections will establish a well-managed process for data collection, validation, and submission. In collaboration with IDC State Liaisons, states can use the toolkit to create and maintain a culture of high-quality data and establish and support consistent practices that produce valid and reliable data, while building the capacity of state staff. The toolkit contains an overview of the toolkit, Data Collections Protocols, SPP/APR Indicator Protocols, Annual Determinations for SEAs Protocol, a Data Collection Calendar, and additional resources that provide a structure for documenting data processes. The Data Collection Protocols are in Word, and states can tailor them to meet their states' specific documentation needs.

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  Toolkits and Templates: Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data

  IDC presents the Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data to help states prepare their Part B data submissions. States can use these tools to review the contents of their IDEA 618 EDFacts Part B personnel, exiting, discipline and child count and educational environment data for children ages 3–5 (FS089) and students ages 6–21 (FS002) prior to submission to the EDFacts Submission System or ESS. The tools apply edit checks and identify potential errors in subtotals or totals in the data files. In addition, the tools provide user-friendly summaries of the 618 data. The tools are enhanced versions of the 618 Data Pre-submission Edit Check Tools for personnel, exiting, discipline, and child count and educational environment data. The main difference is the enhanced edit check tools require states to directly copy and paste the EDFacts data files they will submit to ESS as opposed to manually entering data into an Excel file in a format that is different than the one required for submission to ESS.

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